Privacy notice
This privacy notice covers the processing of personal data in relation to the recording and transcription of meetings and calls organised by the Bank of England using Microsoft Teams.
Personal information we collect about you
When you attend a meeting that is recorded and/or transcribed, we will process your personal data. This includes your name, photo, business contact details and your contributions to the meeting such as opinions, questions and comments made verbally or using the chat feature. Video images will also be captured where your camera is enabled.
Why we need your personal data
Recordings and transcriptions may be used to assist in the production of minutes and notes for record of substantive discussions, to capture verbatim comments when required and for educational and training purposes.
Our legal basis for processing your personal data
The lawful basis for processing your personal data is dependent on the meeting type and the reason for the recording/transcription. For most meetings the lawful basis under the UK GDPR will be either Article 6(1)(e), when the processing of personal data is necessary for the Bank to perform a task in the public interest or for its official functions; or Article 6(1)(f), when the processing of personal data is necessary for the Bank’s legitimate interests or the legitimate interests of a third party, unless there is a good reason which overrides those legitimate interests.
For certain meetings you may be provided with additional privacy information.
What we do with your personal data
Recordings and transcriptions are available to internal Bank attendees of the meeting. Some recordings may be shared more widely within the Bank, for example if it relates to a training event, to allow others to access the training.
For information about how Microsoft uses your personal data, please refer to their privacy notice Opens in a new window. Personal data is stored in the UK.
Recordings and transcriptions are automatically stored in the organiser’s OneDrive for Business for 15 days. For more information on the retention of records, please see the Bank’s Records Classification Scheme Opens in a new window.
Your privacy rights
You should be informed in advance of the intention to record and/or transcribe the meeting. You will also be notified at the beginning of the meeting that it is being recorded or transcribed through a “pop up” announcement in MS Teams. Please refer to this privacy notice for information on our lawful basis for processing.
If you wish to object to the recording or transcription, you must inform the meeting organiser or chair in advance of the meeting whenever possible, or at the start of the meeting. The Bank has produced internal user guidance for employees on the appropriate use of recording and transcription tools and if you raise an objection, the meeting will proceed without being recorded or transcribed unless it is necessary to comply with a legal obligation.
More information
For more information about your rights under data protection law, to raise concerns about the handling of your personal data or to contact the Bank’s Data Protection Officer, please see the Bank’s privacy notice on our website. Bank employees should consult the privacy notice for staff available on the intranet.